Documentation

 

What is documentation?
In general terms, documentation is any communicable material (such as text, video, audio, etc., or combinations thereof) used to explain some attributes of an object, system or procedure. It is often used to mean engineering documentation or software documentation, which is usually paper books or computer readable files (such as HTML pages) that describe the structure and components, or on the other hand, operation, of a system/product. — [Wikipedia, abridged]

Passionate about documentation quality!

As a project manager, David S. Logsted (Principal) works within a project to ensure accurate, complete documentation for his client, the project owner . However, the systems contractor , and the architect also require technical audio visual documentation. Therefore:

David S. Logsted is available to assist others, such as the systems contractor and architect, with the creation or review of technical system documentation for projects not under his management.

A few examples of technical project documentation and their respective value include:

  • Technical Specification: serves to clearly define the system, both to the bidding contractor and for inclusion in the contract.
  • User Manuals: serve as a tool for the end user for system use
  • One-Line (connectivity) Drawings: A system roadmap which details all system components and how they are connected together. The one-line drawings are essential for effective system troubleshooting.
  • Request For Proposal (RFP): The project owner sends out an RFP or RFQ (Request For Quote) to identify the specific requirements of the an audio visual system to prospective bidders. Additionally, an RFI (Request For Information) can be sent out prior to the RFP or RFQ as an information-gathering tool.
  • Proposal: System contractor development of a well thought out, detailed proposal is an essential for winning contracts, especially the complex projects.

Technical Specification
Compass AudioVisual, LLC specializes in creating audiovisual system conceptual designs from the end user’s desires and requirements. After discussion, David will assemble a design technical specification for the purpose of fully representing the project to prospective systems contractors in the bidding process. David S. Logsted (Principal) is available to guide the selection of a qualified contractor, using the technical specification as a tool to sort out the qualified from the unqualified bidder. After contract placement, the technical specification becomes a contractual document to represent the system. In the event of conflict during system construction, both parties may go to the technical specification for clarification. The technical specification becomes the “system Bible” for the construction process. It serves a dual purpose to both hold the systems contractor to provide what is agreed upon, and also keep the end user from expanding project scope (oftentimes unintentionally on the end-user’s part; nevertheless, a common problem in the industry for the contractor). 

System Documentation
Every advanced audiovisual system must come with a thorough documentation package, developed by the systems contractor. Such a package is essential for the ongoing understanding and usage of the system once the contractor has been paid and is offsite. David S. Logsted will work tirelessly to ensure you receive an accurate, complete package from the contractor, including documents such as:

  • System one-line drawings (e.g. wiring diagrams)
  • Mechanical drawings (e.g. mounting detail, dimensions, etc)
  • User Manual
  • Equipment List, including all serial numbers
  • System Warranty Details
  • Relevant software (e.g. control software)
  • Maintenance Schedule

The specific documents included in the documentation package is, of course, tailored to your needs, but the above list constitutes a good starting point. Without such documentation, it is extremely difficult to troubleshoot or upgrade a complex audiovisual system. It is amazing how many contractors skimp in this aspect of the project, hindering both themselves and the end user. Mr. Logsted knows what is required to properly operate and maintain an advanced audiovisual system, and will ensure your delivered system includes all the necessary documentation.





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